UNIwiseMay 16, 20194 min read

Procuring a Digital Assessment Platform Easily: The G-Cloud Framework

UNIwise is approved and accredited by the G-Cloud framework. This means that educational institutions in the UK can purchase WISEflow and begin digitising their exam and assessment process very quickly.

Using G-Cloud means not having to worry about writing tenders: the G-Cloud purchasing framework has preapproved vendors, where educational institutions can purchase cloud-based technology. This allows those responsible for procurement decisions to choose educational technology without the need for tenders, as all vendors within the digital market place are already approved within the standards of the framework. For the G-Cloud Framework, vendors applying must meet a set of minimum standards to become approved and accredited G-Cloud suppliers.

Procuring a Digital Assessment Platform Easily: The G-Cloud Framework

Buying cloud-based services through this framework is much faster and cheaper than negotiating individual procurement contracts for the services. If you are looking to procure a specific cloud-based service, input a search (e.g. ‘assessment’), weigh the results against the criteria you have for the needed solution and contact them. Through the framework, a 24-month call-off contract can be made to deliver the solution to your institution, which is great for early stages of testing and implementing educational technology at a HEI.

GETTING THE BEST START TO DIGITAL EXAMS

Of course, changing processes within a working educational institution is not just done on a whim. It must be done with great consideration to the format of their current academic practices, the impending change in overall work routines and the different groups of stakeholders within the exam and assessment process. To help with this transition, we have developed a three-step pilot programme to help educational institutions get the best possible beginning with digital exams.

FIRST STEP – THE START-UP

The first thing we focus on immediately after a contract on a pilot is signed, is securing a start-up meeting with our client. This meeting will take place well before the pilot begins to ensure plenty of time to prepare any required licences and integrations you need.

At the first meeting, we will discuss your wishes, needs and ambitions for the project. We will also assign roles within the process and decide and plan which tasks are to be carried out by you and your educational institution and which tasks are to be handled by us.

After the initial start-up meeting, we take some time to let you familiarize yourselves with our software and introduce you to the modular structure of the system. This ensures that you can thoroughly test the system before the following workshops.

SECOND STEP - THE PILOT

The second phase of implementation involves status meetings, workshops, and a final planning meeting.

During status meetings, we will plan your customized on-site workshops and continuously follow your pilot progress closely. The workshops focus on training super users in the system, so the creation and conduction of digital exams and assessment will flow smoothly during the pilot.

The final part of the second phase is the planning-meeting, where we (you and fellow project partners from your educational institution in unison with UNIwise representatives) map the entire process for your exams: every single exam that needs to be prepared, conducted and assessed in the system will be set up. Lastly, a template of the exam is created.

After this, you will be ready to run your first digital exams.

THIRD STEP - EVALUATION

This final phase takes place after the pilot has run its course and your exam process is done.

In unison, we will evaluate the process and the results and agree on what the next step in our cooperation should be.

If you are interested in seeing what our platform is capable of doing for you, book a free demo or visit our listing on G-Cloud.

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FREQUENTLY ASKED QUESTIONS

What is the G‑Cloud framework, and why is it relevant for universities?

The G‑Cloud framework is a UK government procurement framework that pre‑approves cloud‑based suppliers. It allows universities to purchase digital assessment platforms like WISEflow without running a formal tender process.

How does G‑Cloud simplify the procurement of WISEflow?

Because UNIwise is an approved G‑Cloud supplier, institutions can select WISEflow directly from the Digital Marketplace, compare offerings, and enter into a contract much faster and at lower cost than traditional procurement routes.

What type of contract can institutions use through G‑Cloud?

Institutions can set up a 24‑month call‑off contract, making G‑Cloud particularly suitable for piloting, testing, and gradually implementing digital exam solutions in higher education.

What support does UNIwise provide after procurement?

UNIwise offers a structured three‑step pilot programme that includes a start‑up phase, a guided pilot with workshops and status meetings, and a final evaluation to assess outcomes and plan next steps.

What happens during the pilot phase?

During the pilot, UNIwise works closely with the institution through workshops and planning meetings to train super users, map exam workflows, set up templates, and ensure the institution is ready to run its first digital exams smoothly.

Why is a pilot approach recommended for digital exams?

Introducing digital assessment affects processes, stakeholders, and daily operations. A pilot allows institutions to test the platform in a controlled way, involve key users early, and evaluate results before scaling adoption.